GSA Ordering Instructions

 

GSA's streamlined ordering procedures have reduced the government procurement process to a few simple steps.  While GSA Federal Supply Service has already determined USA Environmental's rates to be fair and reasonable, ordering offices must determine that the total price is reasonable for the specific tasks required by the agency.  The following are simplified procedures for placing an order: 1. Orders under $2500 Prepare a Statement of Work of your choice and place the order directly with contractor for the services that best meet your needs. 2. Orders over $2500 To ensure a "Best Value" determination is made, as required by FAR 8.404: o        Prepare a Statement of Work o        Send Request For Quotes to at least 3 contractors o        Review schedule contractor quotes that are timely returned , and o        Consider price, plus administrative costs o        Select the contractor who provides you the "Best Value" o        Place order directly with contractor If desired, GSA Regional Offices are available to assist the agency during the procurement process under a fee-for-service agreement, but GSA is not required to be involved in any of the steps outlined above. Blanket Purchase Agreements:  Federal Supply Schedule contract contains BPA provisions to maximize your administrative and purchasing savings. This feature permits schedule users and contractors to set up "accounts" to fill a "reoccurring requirement." These accounts establish a period for the BPA and generally address issues, such as frequency of ordering and invoicing, authorized callers, discounts, delivery locations and time. Agencies may qualify for the best quantity/volume discounts available under the contract, based on the potential volume of business that may be generated through such an agreement, regardless of the size of the individual orders. In addition, agencies may be able to secure a discount higher than that available in the contract based on the aggregate volume of business possible under the BPA. Finally, contractors may be open to a progressive type discounting where the discount would increase once the sales accumulated under the BPA reach certain prescribed levels. Use of a BPA may be especially useful with the new Maximum Order feature. For more information on ordering from Federal Supply Schedules, click on the FSS Schedules button at http://www.fss.gsa.gov/.